The City of Harrisburg is accepting applications for the position of Assistant Grants Manager in the Bureau of Financial. This position is responsible for working with the Grants Director to administer all aspects of the current City portfolio of 100+ federal, state, County, local, and private grants. This position will assist in identifying potential grant sources, and in writing proposals to secure grant funding for various city-wide projects. The position will maintain and manage all financial and ancillary records pertaining to grants and grant programs and ensure that all reporting and compliance requirements are met. The work is performed under the general direction of the Grants Director or his/her designee. This is a management, FLSA-exempt position.
COMPENSATION & BENEFITS
We offer an annual starting salary of $60,000.00 – $65,000.00. This full-time FLSA exempt position also includes an excellent benefits package: defined pension plan, paid holidays, paid time off (vacation, sick and personal time) and health care benefits (medical, dental, prescription and vision)
The City intends to fill this position as soon as possible. It will remain open until filled.
If interested, please submit a cover letter, your resume, three employment references and salary history to:
[email protected] (electronic submission preferred)
The City of Harrisburg is an Equal Opportunity Employer.
Wanda R.D. Williams, Mayor
JOB TITLE: GRADE: M-20
ASSISTANT GRANTS MANAGER – DEPARTMENT OF ADMINISTRATION – BUREAU OF FINANCIAL MANAGEMENT
DEFINITION:
This position is responsible for working with the Grants Director to administer all aspects of the current City portfolio of 100+ federal, state, County, local, and private grants. This position will assist in identifying potential grant sources, and in writing proposals to secure grant funding for various city-wide projects. The position will maintain and manage all financial and ancillary records pertaining to grants and grant programs and ensure that all reporting and compliance requirements are met. The work is performed under the general direction of the Grants Director or his/her designee. This is a management, FLSA-exempt position.
EQUIPMENT/JOB LOCATION:
Work is performed at the Reverend Dr. Martin Luther King City Government Center within the Department of Administration, Bureau of Financial Management. Work involves the use of personal computer, printer, scanner, Microsoft Office Suite, copier, scanner, fax, telephone and other related office equipment. Duties are typically performed on weekdays from 8:00 a.m. to 5:00 p.m. However, employee may be required to work evenings, weekends and holidays.
ESSENTIAL FUNCTIONS:
Responsibilities include, but are not limited to, the following: help develop strategies to maintain current grant funding and increase grant funding from public and private grantors; research new funding prospects and gather relevant programmatic data, as needed, from across the City Administration, departments and bureaus, and City Council; work in close collaboration with the City’s Law Bureau, assist departments in vetting grant opportunities and in developing, writing, and submitting high-quality grant proposals; help shepherd the related legislation through the City Council legislative process; maintain a database of information about grantors, including appropriate grant program prospects, contact persons, deadlines for submission of grant proposals, drawdown schedules, reporting and compliance requirements, and related information; maintain files of grant proposals, whether funded or not; ensure that grant-related reporting and compliance requirements are met pre-, during-, and post-award; assist departments in developing budgets for grant-funded activities and expenditures and support budget reallocations when needed; produce detailed reports for the Finance Director, Mayor, City Administration, and Council upon request that outlines grant activity, including preparing graphical presentations as needed; investigate possible instances of non-compliance with grant requirements and recommend corrective actions; ensure compliance with Federal, state, County, and local grant-related laws and expectations and help to resolve any conflicts between such laws and grant provisions; meet regularly with liaisons at grantor agencies to address department-specific grant administration issues; help to develop City-wide systemic grant administration policies and procedures. Establishes and maintains effective working relationships with supervisors, City officials, co-workers and the general public. Completes all assignments in an efficient, consistent, and timely manner. Responsible for special projects as assigned. Maintain regular, punctual, and predictable attendance. Report to work and remain at work in a productive condition which includes not being under the influence or impaired by the use of alcohol and/or drugs.
NON-ESSENTIAL FUNCTIONS:
Performs other duties as required or assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Thorough knowledge or the ability to learn federal and state laws, regulations, and practices related to securing and administering public and/or private funding
- Knowledge of generally accepted accounting principles (GAAP)
- Excellent communication and interpersonal skills
- Ability to work collaboratively and courteously with all internal/external stakeholders to prepare grant proposals.
- Self-starter with the ability to work independently or with a team
- High professional and ethical standards for handling confidential information
- Excellent computer skills, including thorough knowledge of Microsoft Office
- Ability to work closely with federal, state, County, and municipal officials, employees, and auditors to ensure proper use and reporting of funds
- Ability to research, develop, and evaluate grant proposals
- Ability to maintain accurate records systems and digital files
- Efficient in multitasking, organizational and time management skills
- Excellent writing and verbal communication skills
- Ability to produce detailed reports
- Ability to work effectively under strict deadlines with multiple priorities at once
- Detailed orientated with exceptional problem-solving skills
QUALIFICATIONS:
Bachelor’s degree required (master’s degree preferred) in English, Business Administration, Public Administration or relevant field and three (3) years of experience in grant writing, program development, administration, or contract compliance; or five (5) years of experience in grant writing, program development, grant administration, or contract compliance or any other combinations of training and/or experience that can be demonstrated to result in possession of the knowledge, skills, and abilities necessary to perform the duties of this position will also be considered. A valid Pennsylvania Class C Driver’s License, or equivalent, is required.
To apply for this job please visit laserfiche.harrisburgpa.gov.