HUMAN RESOURCES SPECIALIST

The City of Harrisburg is accepting applications for the position of Human Resources Specialist in the Department of Administration, Bureau of Human Resources. The employee in this position performs Human Resources related duties at a professional level and assists the Director and Bureau on a variety of assignments which include, but are not limited to, the following functional areas:  recruitment, background information process, new employee orientations, seasonal hiring, federal and state compliance. The Human Resources Specialist is expected to exercise good judgment and have good knowledge of all City personnel policies and procedures. Employee receives assignments orally and in writing from the Director.  Employee assumes other duties in the absence of the Confidential Secretary. Work is performed under the general direction of the Director of Human Resources. This is a management, FLSA-exempt position.

COMPENSATION & BENEFITS

The City of Harrisburg offers a competitive wage for this full-time FLSA exempt position with an annual salary range of $48,000 – $50,000  (commensurate with experience and qualifications).

This full-time position also includes an excellent benefits package: defined pension plan, paid holidays, paid time off (vacation, sick and personal time) and health care benefits (medical, dental, prescription and vision).

Position will remain open until filled.  If interested, please submit a cover letter, your resume, three employment references and salary history, without delay, to:

City of Harrisburg, Bureau of Human Resources

The Rev. Dr. Martin Luther King, Jr. City Government Center

10 N. 2^nd Street, Harrisburg, PA 17101

Email: [email protected] (electronic submission preferred)

The City of Harrisburg is an Equal Opportunity Employer.

Wanda R.D. Williams, Mayor

JOB TITLE  M-10

HUMAN RESOURCES SPECIALIST

DEFINITION:

Performs Human Resources related duties at a professional level and assists the Director and Bureau on a variety of assignments which include, but are not limited to, the following functional areas:  recruitment, background information process, new employee orientations, seasonal hiring, federal and state compliance. The Human Resources Specialist is expected to exercise good judgment and have good knowledge of all City personnel policies and procedures. Employee receives assignments orally and in writing from the Director.  Employee assumes other duties in the absence of the Confidential Secretary. Work is performed under the general direction of the Director of Human Resources. This is a management, FLSA-exempt position.

EQUIPMENT/JOB LOCATION:

Work is typically performed at the Reverend Dr. Martin L. King, Jr., City Government Center, Bureau of Human Resources, Suite 406, 10 North Second Street, Harrisburg, Pennsylvania.  Occasional travel may be required to City facilities and other locations. The position requires the use of a personal computer, Microsoft software (Word, Excel, Outlook, etc.), photocopier/scanner, printers, camera, fax, telephones, calculator and other technological devices as necessary or required.  Duties are typically performed weekdays from 8:00 a.m. to 5:00 p.m. or at the discretion of the Director of Human Resources; however, some evening, weekend and holiday work is required.

ESSENTIAL FUNCTIONS:

This position requires a range of complex and advanced skills and knowledge in human resources. Including recruitment activities for non-uniformed and management, preparing internal and external job announcements, advertising, or internet resources.  Responsible for assisting with police and fire recruitment activities, notifying applicants of application status; preparing relevant information for the Harrisburg Civil Service Commission, arranging meetings as needed. Aids in sourcing qualified candidates to meet position requirements. Provides applicants with information regarding position functions, compensation, benefits, policies, schedules and advancement opportunities. Handles pre-employment tasks, including applicant screening, assisting in the interview process, ensuring new hire paperwork is complete for process and completing onboarding/orientation for new hires. Serves as primary contact for part-time/seasonal hiring, working directly with Parks and Recreation Staff. Ensures that the City is compliant with federal and state legislation relating to labor.  Maintains a listing of vacant positions for internal and external view. Coordinates, types and distributes general correspondence to applicants. Reviews and processes employment verification forms to ensure employees are following federal, state and local laws. Types memoranda, correspondence, reports and other related materials. Answer inquiries from City employees and the general public.  Maintains regular, punctual and predictable attendance; reports to work and remains at work in a productive condition, which includes not being under the influence or impaired by the use of alcohol and/or drugs; establishes and maintains effective working relationships with supervisors, co-workers and the general public; and completes assignments in an efficient, consistent and timely manner.

NON-ESSENTIAL FUNCTIONS:

Performs other related duties as assigned required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Must be able to work in a fast-paced environment with a high degree of multitasking and problem-solving skills.
• Thorough knowledge of City practices, polices, procedures and contractual provisions.
• Thorough knowledge of personnel functions and how they interrelate with other departments.
• Knowledge of Labor and Employment law, organizational development and best practices.
• Ability to handle priorities and manage workload while multitasking and conforming to changes.
• Essential skills in the safekeeping of the Bureau confidential records and files.
• Ability to develop and prioritize project schedules and to meet deadlines.
• Ability to analyze facts and exercise sound judgment in arriving at conclusions.
• Ability to understand and interpret union contracts.
• Ability to communicate effectively in both oral and written forms.
• Ability to work with minimal supervision.
• Ability to exercise discretion and use sound judgment demonstrating a professional and courteous manner with elected officials, department heads, city employees and the general public.

QUALIFICATIONS:

A bachelor’s degree in Human Resource Management or closely related field with two  years of experience in the area of personnel/human resources; or completion of college courses in personnel or public administration with three to five years of experience in the area of personnel/human resources; or any combination of training and experience which provides the knowledge and abilities outlined herein. Previous work experience in a unionized environment preferred. Valid Pennsylvania Driver’s License, Class C or equivalent is required.