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This is a non-uniformed secretarial position responsible for the preparation and correlation of letters, memoranda, reports, and other documents.  Accountable to and reports directly to the Uniform Division Commander of the Patrol Division or the Office of the Commissioner. Duties and assignments are received from personnel requiring the need for secretarial services.

Equipment/Job Location

Work is performed at the McCormick Public Services Center. The position requires the use of, but is not limited to; computer, copiers, calculators, personal computers,  telephones, transcribing equipment, fax and scanner and other technological devise or programs as necessary or required.  Duties are typically performed weekdays from 8:00 a.m. – 4:30 p.m.; however, employee may be required to work nights, weekends and holidays.

COMPENSATION & BENEFITS

The annual salary for this FSLA exempt position is $40,342.94. This full-time position also includes an excellent benefits package: defined pension plan, paid holidays, paid time off (vacation, sick and personal time) and health care benefits (medical, dental, prescription and vision).

The City intends to fill this position as soon as possible. It will remain open until filled. If interested, please submit a cover letter, your resume, three employment references and salary history to:

City of Harrisburg, Bureau of Human Resources
The Rev. Dr. Martin Luther King, Jr. City Government Center
10 N. 2nd Street, Harrisburg, PA 17101
Phone: (717) 255-6475

Email: [email protected] (electronic submission preferred)

The City of Harrisburg is an Equal Opportunity Employer.
Wanda R.D. Williams, Mayor


JOB TITLE (Grade 5)
Secretary I – Department of Public Safety
Bureau of Police

Essential Functions

Work involves, but is not limited to, the following: performs varied secretarial, typing and clerical duties including operation of a personal computer and word processing equipment and does related work as required.  Type letters, memoranda, accounting and financial statements, lists, reports, statistical tabulations and data, forms, technical reports, vouchers, requisitions, purchase orders, violation notices and miscellaneous material.  Serves as a receptionist, answers telephone, takes and forwards messages for Harrisburg Bureau of Police employees and gives general information in response to public inquiries. Sorts, indexes and files material alphabetically, numerically and geographically.  Reads and routes incoming mail and assembles files and other materials to facilitate reply by a supervisor.  Data enters documents into computer system in a prompt and efficient manner. Operates an adding machine, calculator, copier and other office equipment. Prepares and processes requisitions and expense vouchers. Prepares brief replies to inquiries as directed by the Captain of Uniform Patrol. Provides clerical assistance to the Platoon Commander for administrative tasks.  Assembles a variety of data from office records for incorporation into various reports. Computer data entry for various systems within City Government. Maintains regular, punctual, and predictable attendance.  Reports to work and remains at work in a productive condition which includes not being under the influence or impaired by the use of alcohol and/or drugs.  Establishes and maintains an effective working relationship with supervisors, co-workers and the general public. Completes all assignments in an efficient, consistent and timely manner.

Nonessential Functions

Performs other reasonably related duties in equal or lower classifications as assigned by supervisory personnel.  Performs work as directed by supervisors in accordance with Article XXX, Job Classifications, Section 1 of the Basic Labor Agreement.

Required Knowledge and Abilities

  • Good judgment in the application of prescribed procedures and methods to routine matters.
  • Good knowledge in operation of word processing programs and of office terminology, procedures and equipment.
  • Proficient in grammar and spelling.
  • Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point)
  • Ability to transcribe machine dictation at an average rate of speed.
  • Ability to work with the general public in a courteous and tactful manner.
  • Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies.
  • Ability to understand and follow instructions.
  • Ability to maintain confidential records and reports.

Qualifications

High School diploma or equivalent.

At least one (1) year of experience in clerical field involving computers.

Ability to type 45 or more words per minute.

Any acceptable equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

To apply for this job please visit laserfiche.harrisburgpa.gov.

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