Office of Purchasing
In accordance with City policy, the Procurement Office is responsible for reviewing purchasing requests above $3,500. Additionally, the Procurement Manager administers the majority of the City’s public bids and Requests for Proposals, as well as other solicitation types. Our mission is to support City agencies with their procurement efforts and to promote fair and equitable procurement strategies across seventeen City Departments and Bureaus.
Bids, RFPs and Contract Solicitations
Important Documents & Links
Frequently Asked Questions
Who can I contact about the status of payment on an invoice?
First please contact the person who placed the order for goods or services. If payment is past due, please call 717-255-3040 and request to speak with our Accounting Office.
Where can I find a list of current bids and other contract opportunities?
All open solicitations for bids, RFPs, and RFQs are listed above. Click on the view button next to each solicitation title to obtain detailed information on each listed item. Solicitation notices are also posted to the City’s Facebook and LinkedIn social media pages. Please follow the City on social media and share notices for the benefit of all.
Where can I find public bid documents?
The majority of the City’s public solicitation documents (i.e. bids, RFPs, and RFLOIs) are available on PennBid.net. If you have questions or issues downloading or locating a specific solicitation, please contact us at 717-255-6472.
Where can I receive assistance in finding MBE and WBE subcontractors?
If you are preparing a response to a City solicitation and are having difficulty finding MBE or WBE subcontractors, please contact us at 717-255-6472 for assistance in finding subcontractors in various industries.
Can I be notified when public solicitations are available?
Yes, you can submit your company’s information via our vendor registration form. You will be placed on the City’s email list and will received email notifications when notices are released. If you have submitted your form, but have not received any notification emails, please contact us at 717-255-6472.
Who can I contact about offering goods and services to the City?
Offers for goods and services can be directed to the City Department that aligns with your industry. To contact a City Department regarding your offer, please navigate to the Government drop down menu to locate the contact information for each City Department. Additionally, please contact the Procurement Office with any general inquiries at 717-255-6472.
Where can I get the mercantile/business license application?
Please navigate to the Bureau of Licensing, Taxation and Central Support page to download this document.
The City of Harrisburg makes purchases on the open market by informal or formal requests, or by utilizing cooperative contracts. A Purchase Order is required in advance of all goods purchased or services engaged for contracts with a value of more than $3,500 annually. Additionally, all credit card purchases require approval by the Business Administrator.
The City makes most purchases based on the following dollar ranges:
· $0 – $3,500: Purchases may be authorized by the Department/Bureau Director or designated department employee.
· $3,500-$21,299: Purchases of goods or services in this range require a City authorized Purchase Order. The City Solicitor may require a formal contract.
· $21,300 and above: Procurements in excess of $21,300 require a City Purchase Order and typically will require a formal contract. The City Solicitor advises City Departments on the appropriate contracting method and type. Public bids are administered by the Procurement Manager.
For further details on the City’s Purchasing Policy please view the Policy document link.